DMS – Document Management System

The term “document management system” (DMS) describes the database-supported management of digital documents. In other words, this means managing digitised documents – those which were originally paper-based – within an electronic system. In a broader sense, it can also describe the document management industry.

Managing paper documents means managing written items. For clarity’s sake, the term electronic document management (EDM) is also often used. Document management systems (D M S) are used as a software solution. Whereas the concept of “document management” is generally used as a broader, more encompassing term in German, in English it is generally more constrained and refers to managing files using check-in/-out, versioning, and other functions found in content management systems and other similar solutions.